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Managing rooms

What rooms are for

If your venue has multiple spaces — a main hall, a studio, a dojo — you can define each room in Clubroll and assign it to schedule slots. Clubroll prevents double-booking: if you try to assign a room to two different classes at the same day and time, it blocks the second and shows an error.

Add a room

1. Go to Rooms in the top navigation.
2. Click Add room.
3. Enter a name (e.g. "Main Hall", "Studio A", "Room 2") and an optional description.
4. Click Add room. The room appears in your list.

All plans (Free, Essential, Pro) allow unlimited rooms — there's no cap on how many spaces you can set up.

Assign a room to a class slot

1. Go to Classes and open the class you want to edit.
2. Scroll to the Schedule section.
3. When adding a new slot, use the Room dropdown to choose a room.
4. Click Add slot. If the room is already booked at that time, you'll see an error.

View room assignments on the calendar

Go to Calendar. Each slot that has a room assigned shows the room name as a small label below the class name.

Delete a room

Go to Rooms and click Delete next to the room. If the room is currently assigned to any schedule slots, you'll need to remove those assignments first — the list shows how many slots are assigned.